Past Conference and Event Feedback, suggestions
and planning including the following areas:
Issues and potential solutions
Suggestions and ideas for forthcoming conferences
Software issues, suggestions for the client
Conference Management system.
Pre-Conference and Event planning, which includes
Database sourcing, procurement and management
in association with advertising agency handling
Venue location research and sourcing in terms
of the client requirements and compilation of venue
Assisting the client on conference format suggestions
Marketing Plan Compilation and Management
Public Relations Strategy Planning and Management
Direct and Indirect Sales Strategy Planning
Co-ordination of contract negotiation between venue
and the client, including
Pricing and rate negotiation with potential
venues and suppliers
Observation of Booking deadlines and communication
Observation of Cancellation requirements and
Observation of payment arrangements including
deposits and communication thereof
Management and monitoring of contractual requirements
between venue and the client, including
Negotiation with the selected hotel on management
of the room estimates, block booking etc.
Conference entertainment management and audio service
Sourcing, presenting and procurement of agreed
service providers with consent of the client
Co-ordination of contract negotiation between
provider and the client, including pricing, timing
and cancellation clauses
Contract management including logistical arrangements
as required by the service provider.
Sourcing and procurement (including pricing
and branding) of conference handouts for delegates.
Travel and logistics; pre, during and post conference
Flight Itineraries and other travel requirements.
Hotel bookings etc.
Delegate pre, during and post conference co-ordination
Collation of delegate registrations and database
Compilation of delegate registration confirmations
and distribution to the delegates.
Managing banqueting issues and requirements
with venues including delegate numbers and dietary
Management and co-ordination of delegate transfers
Compilation and management of a function sheet
/ blow-by-blow document which outlines all activities,
banqueting numbers and responsibilities for distribution
to all key the client staff and Key Supplier Staff,
which is updated regularly.
Regular meetings to discuss, resolve and co-ordinate
Compilation of final delegate lists and other communication
for distribution to the delegates prior to their arrival
at the event.
Design and produce Delegate Name Badges for registration
Senior Co-ordinator on site continuously manage
all areas of the event in the following areas
Banqueting numbers andamp; requirements
Rooming list management where necessary
Delegate transfers where necessary
Meeting room management
Venue office management if required
Entertainment, dand#233;cor and branding where
Special events and activities where necessary
Monitoring of expenses including food and beverage
bills against agreed guidelines and budgets in agreement
with senior the client staff on site
Reconciliation of account including allocation
and authentication of all bills
Overall conference co-ordination with the client
to resolve issues effectively and expeditiously, before
and during conference.
Hiring out of PA Systems for small, medium and large
events, to a maximum size of 1000 guests
Hiring out of Data Projectors and screens
Videoing presenters for simultaneous projection
Video Recording of proceedings
Karaoke Hire for fun evenings
Event Management Insurance will be taken where necessary
and will be included in the budget for the event applicable
to cover any incidents that may require liability cover
by Gooseberry Event Services as the contracted event
The auditors for Lyett Corporate Consulting, t/a
Gooseberry Event Services are Thort Chartered Accountants.